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BAND UPDATE
Week of July 6th-10th

GREETINGS - 
It is our hope that you and your families are keeping healthy! Last week we took the first steps towards resuming in-person instruction as our Cadet Guard and High School Guard hosted their first set of in-person rehearsals. We were incredibly uplifted by the support of our guard parents and students who helped ensure the safety of our members by following all safety protocols. It takes a few extra steps and a little bit of patience, but together we can continue to provide a safe rehearsal atmosphere for all members of the Hays Band program. 

We understand that there are several questions regarding what school and band will look like this upcoming school year. As of now, we are still awaiting official guidance from both TEA and Hays CISD. UIL released guidelines at the conclusion of May permitting athletics and bands to return to campus, following specific guidelines and safety protocols. We have currently adopted a hybrid of both UIL and district guidelines that have allowed us to operate throughout the summer.

As of today, we continue to move ahead as originally planned with our band check-in day on Saturday, July 18th and summer band officially kicking off on July 27th. Official times will be released in the near future as we work to develop the best possible functionality and flow of these events. Should adjustments need to be made to these dates, we will notify our parents and students as soon as possible. Again, we can't thank our community enough for their ongoing support and flexibility. 

Upcoming Dates:

Beginning July 6th, we will begin phasing students back onto campus through optional sectionals and camps. The following events will be optional for students to attend, given each families comfort level. See the information below for upcoming sectional and camp dates. 

WEEK OF JULY 6TH-10TH
Monday, July 6th

10:00am-12:00pm - Horn Sectional
1:00-3:00pm - Sousaphone Sectional
5:00-7:00pm - Color Guard Rehearsal
Tuesday, July 7th
10:00am-12:00pm - Trumpet Sectional 
5:00-7:00pm - Color Guard Rehearsal

Wednesday, July 8th
10:00am-12:00pm - Clarinet / Bass Clarinet Sectional 
1:00-3:00pm - Saxophone Sectional
5:00-7:00pm - Trombone / Baritone Sectional
5:00-7:00pm - Color Guard Rehearsal

Thursday, July 9th
1:00-3:00pm - Flute Sectional
5:00-7:00pm - Color Guard Rehearsal

Friday, July 10th
5:00-7:00pm - Cadet Guard Rehearsal


WEEK OF JULY 13TH-17TH
Monday, July 13th

8:00am-4:00pm - Percussion Camp (All Percussion)
1:00-3:00pm - Sousaphone Sectional

10:00am-12:00pm - Horn Sectional
Tuesday, July 14th
8:00am-4:00pm - Percussion Camp (All Percussion)
10:00am-12:00pm - Trumpet Sectional 
Wednesday, July 15th
8:00am-4:00pm - Percussion Camp (All Percussion)
10:00am-12:00pm - Clarinet / Bass Clarinet Sectional 
1:00-3:00pm - Saxophone Sectional
5:00-7:00pm - Trombone / Baritone Sectional
Thursday, July 16th
8:00am-4:00pm - Percussion Camp (All Percussion)

1:00-3:00pm - Flute Sectional
5:00-7:00pm - Color Guard Rehearsal

Friday, July 17th
8:00am-4:00pm - Percussion Camp (All Percussion)


SATURDAY, JULY 18TH
HHS Band Check-In Day (All Members)

WEEK OF JULY 20TH-24TH
Monday, July 20th 

8:00am-4:00pm - Guard Camp
Tuesday, July 21st
8:00am-4:00pm - Guard Camp
Wednesday, July 22nd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp
Thursday, July 23rd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp
Friday, July 24th
8:00am-12:00pm - Cadet Guard Rehearsal
5:00-8:00pm - BLT Leadership Camp


*Guard will rehearse both inside and outside during these days. Appropriate distancing measures will be enforced in both cases. 
Safety Protocols & Procedures:
For all rehearsals and camps listed above

Now more than ever, safety must continue to be our number one priority for when our students are on campus. With that said, we will be following the protocols and guidelines listed below. 

PRE-SCREENING PROCESS:
  • All members and staff are required to complete the online COVID-19 Daily Screening Questionnaire for symptoms prior to leaving home, including checking your temperature. If a student answers "yes" to any of the questions on the survey, that student will need to stay home. If a student registers a temperature off 100 degrees or higher while at home, that student should not show up to campus. You can find the health screen form below as well as on the home page of our band website - www.haysbands.org
  • Temperatures will be scanned and logged by staff upon arrival. Students exceeding a temperature of 100 degrees will be allowed a ten minute cool down period before being scanned again. We have many students who walk to campus or have heightened exposure to the sun while traveling to campus.
  • Once on campus, students will be required to wear a face covering. 
  • Parents should remain in vehicles until their student has cleared screening, in the event that the student is not declared eligible for rehearsal - that student will be sent home. 
PICK-UP PROCEDURE:
  • Pick up Time: Begins 5 minutes after rehearsal end time. This will allow for us to properly sanitize any used equipment as well as allow time for students to release in smaller groups. 
  • Curbside Location:Performers will be picked up from the front of Music Building. Families will be notified in at check in if pick up location changes.
SOCIAL DISTANCING PROCEDURES:
  • Once performers exit their vehicle they will proceed to the check in area with Staff, maintaining at least 6 feet between others. 
  • Each performer will be required to wear a mask upon arrival.
  • Once a performer has been cleared, they are to proceed directly to the rehearsal area.
  • Directions will be given to the performer by a staff member in that area.  
  • Performers will not gather in groups and should stay at least 6ft-10ft apart from each other when not rehearsing and continue wearing their face covering. 
PICK-UP PROTOCOLS:
  • Parents are to stay in the vehicle. 
  • Performers are to go directly to their vehicle, maintaining social distancing.
  • Performers who drive are to go directly to their own vehicle, maintaining social distancing.
  • Upon returning home, students are encouraged to shower and change their clothes immediately. Students should frequently change out their face covering or wash/sanitize. 
ADDITIONAL SAFETY MEASURES: 
  • Students who will be driving themselves to campus during these days should park on the band practice field on side 1 ONLY. Please do not park past the 50 yard line. 
  • All rehearsal spaces and traffic flow areas have been measured and marked with a minimum of 10ft of distance. 
  • Staff will continually wipe down all music stands and equipment used by staff and/or students. In addition, staff will consistently wipe down high contact areas such as door handles and seating areas.
  • Students must supply their own insulated water jug, minimum 1 gallon, filled at home. Refills must be conducted by staff, following sanitation protocol. Failure to bring adequate water will result in the student being sent home during check-in. 
  • Students will bring their own equipment to each rehearsal and will take it directly to their car at the end of practice. 
  • Performers are NOT to share equipment, water, or other supplies.
  • Performers are not to touch one another for any reason, maintaining the required distance at all times.
  • Multi-use restrooms will remained locked. We have two single use restrooms available in the music building. One will be designated for male use and the other for females. Only one student should use the restroom facility at a time. Sanitization equipment such a disinfectant wipes and sanitizer will be provided in both restrooms. Students should wash their hands using warm-water after using the restroom as well as sanitize their hands once back in the rehearsal space. 
  • Students are encouraged to bring their own hand sanitizer if possible. We understand that some students may have reactions to certain brand sanitizers, therefore those students are suggested to bring a sanitizer that is safest for them. We will have multiple bottles of hand sanitizer available for student use. 
SANITIZING PLAN:
  • An alcohol / water mix solution in a spray bottle and/or hand sanitizer will be provided for performers to sanitize their hands upon entering the check in area. 
  • A staff member will observe each performer sanitizing their hands upon entering the check in area.  
  • Hand cleaner will be available throughout rehearsal. Students need only ask a staff member. 
  • Performers will not be provided towels.
  • Performers are encouraged to not directly touch their face are with their hands.
  • Performers should be taught to sneeze or cough into the inside of the elbow / shoulder area.
  • If there are any events that would naturally contaminate the hands the performer should re-sanitize their hands immediately before returning to rehearsal.
  • Performers will be asked to re-clean their hands when exiting the building during pick up times.
  • Sanitizing will be enforced upon entry to any facility, at each station, and before leaving. 
  • Facilities will be sanitized at the beginning and end of every day. Equipment will not be shared or provided, though performers are encouraged to sanitize their personal equipment at the beginning and end of each day. 
  • Equipment sanitizer will be available throughout rehearsal for performers to request as desired.
HEALTH SCREENING FORM:
As mentioned above, the health screening form below should be filled out by any student that will be attending a sectional / camp. This screening needs to be filled out EVERY DAY and should be filled out prior to leaving the house along with a routine temperature check. You can access the form by clicking the link below or you can find it on our homepage at www.haysbands.org
HHS BAND - HEALTH SCREENING FORM
Health Physical Update:

As of June 24th, 2020 the following updates have been made by the district regarding student health physicals. We understand that these protocols are different than what we were originally told back in May and apologize for any inconvenience this may cause. These updates were made in relation to the ongoing effects of COVID-19. 
 
INCOMING 9TH GRADERS:
Physicals are required for every incoming 9th grade band student except for any that had a physical for athletics in 8th grade and the physical was uploaded to the Rank One system in 2019-2020.  

EXCEPTIONS ARE BELOW:
If a student answers "yes" to any of the first six questions, a new physical is required for the 20-21 school year. The physical must be completed before the first day of summer practice.  
If the student answers "no" to the first six questions, the student does not have to complete a physical. We will use the one completed last year (2019-20) and uploaded into the Rank One system. 
FOR THOSE NEEDING A PHYSICAL, The Pre-Participation Physical Evaluation - Medical History form attached is given to the physician to complete. 
 
INCOMING 10-12TH GRADERS:
All band students must complete the attached PreParticipation Physical Evaluation - Medical History form (1st page). There should be a physical already in Rank One from 2019-20. 

If a student answers "yes" to any of the first six questions, a new physical is required for the 20-21 school year. The physical must be completed before the first day of summer practice.  

If the student answers "no" to the first six questions, the student does not have to complete a physical. We will use the one completed last year (2019-20) and uploaded into the Rank One system. 

FOR THOSE NEEDING A PHYSICAL, The Pre-Participation Physical Evaluation - Medical History form attached is given to the physician to complete. 
Pre-Participation Physical Evaluation
2020 - 2021 Official Band Calendar:

Please reference our official band calendar for all band dates, times and locations. Students and parents are encouraged to reference this calendar often for some things are subject to change. We do our absolute best to avoid changing scheduled events. 

All ensemble rehearsals will be added and updated to our band master calendar. You may also subscribe to our charms calendar and import it onto your mobile device. Please click on the button below to view/subscribe to our calendar. 


TEXT REMIND:
Transfer & Freshmen Only - Text "@hrbne" to 81010
VIEW / SUBSCRIBE TO CHARMS CALENDAR
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Hays High School · 4800 Jack C Hays Trl · Buda, TX 78610-9361 · USA

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