View this email in your browser

July 2nd, 2020

Yesterday the University of Interscholastic League (UIL) issued a suggestion that all UIL activities consider pausing all in-person rehearsals and practices between the period of July 3rd - July 12th with UIL activities resuming July 13th. While we feel confident in our safety protocols and ability to keep our students healthy, we have made the decision to follow the suggestions of UIL. This will mean that all Color Guard and Band sectionals that were originally scheduled for the week of July 6th-10th will now be cancelled. Should UIL choose to extend their limitations of in-person practices, we will continue to keep you updated. 

In the meantime, we are suggesting that students continue to use the online resources and assignments that have been made available to them. Students should reference the Google Classrooms to access the materials made available. All Woodwind & Brass players are expected to have objective #3 of their playing assignments completed by this Sunday, July 5th by 5:00pm. All percussion students have been issued a playing assignment by Mr. Pridgen that is also due this Sunday, July 5th by 11:59pm. Again, the instructions for all assignments can be accessed in the students Google classrooms. Color Guard members are to continue working on all summer homework assignments as well as submitting their weekly videos! 

Marching Fundamental Videos:
The following marching fundamental videos have been made available for all wind and percussion band members. It is STRONGLY encouraged that all freshmen members start referencing these videos in an effort to stay ahead before summer band officially starts! These videos can also be found in the 2020 Hays Band Google classroom. 


We want to wish you and your family good health during this 4th of July weekend. While it is always an exciting time to gather with our families or by the masses to celebrate this patriotic holiday, we hope that all of our members and their families will continue to practice strong health safety measures!

Have fun - stay safe! 
Upcoming Dates:

Beginning July 13th, we will begin phasing students back onto campus through sectionals and camps. The following events will be optional for students to attend, given each families comfort level. See the information below for upcoming sectional and camp dates. 


Monday, July 13th

8:00am-4:00pm - Percussion Camp (All Percussion)
1:00-3:00pm - Sousaphone Sectional

10:00am-12:00pm - Horn Sectional
Tuesday, July 14th
8:00am-4:00pm - Percussion Camp (All Percussion)
10:00am-12:00pm - Trumpet Sectional 
Wednesday, July 15th
8:00am-4:00pm - Percussion Camp (All Percussion)
10:00am-12:00pm - Clarinet / Bass Clarinet Sectional 
1:00-3:00pm - Saxophone Sectional
5:00-7:00pm - Trombone / Baritone Sectional
Thursday, July 16th
8:00am-4:00pm - Percussion Camp (All Percussion)

1:00-3:00pm - Flute Sectional
5:00-7:00pm - Color Guard Rehearsal

Friday, July 17th
8:00am-4:00pm - Percussion Camp (All Percussion)

HHS Band Check-In Day (All Members)

Monday, July 20th 

8:00am-4:00pm - Guard Camp
Tuesday, July 21st
8:00am-4:00pm - Guard Camp
Wednesday, July 22nd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp
Thursday, July 23rd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp
Friday, July 24th
8:00am-12:00pm - Cadet Guard Rehearsal
5:00-8:00pm - BLT Leadership Camp

*Guard will rehearse both inside and outside during these days. Appropriate distancing measures will be enforced in both cases. 
Safety Protocols & Procedures:
For all rehearsals and camps listed above

Now more than ever, safety must continue to be our number one priority for when our students are on campus. With that said, we will be following the protocols and guidelines listed below. 

  • All members and staff are required to complete the online COVID-19 Daily Screening Questionnaire for symptoms prior to leaving home, including checking your temperature. If a student answers "yes" to any of the questions on the survey, that student will need to stay home. If a student registers a temperature off 100 degrees or higher while at home, that student should not show up to campus. You can find the health screen form below as well as on the home page of our band website -
  • Temperatures will be scanned and logged by staff upon arrival. Students exceeding a temperature of 100 degrees will be allowed a ten minute cool down period before being scanned again. We have many students who walk to campus or have heightened exposure to the sun while traveling to campus.
  • Once on campus, students will be required to wear a face covering. 
  • Parents should remain in vehicles until their student has cleared screening, in the event that the student is not declared eligible for rehearsal - that student will be sent home. 
  • Pick up Time: Begins 5 minutes after rehearsal end time. This will allow for us to properly sanitize any used equipment as well as allow time for students to release in smaller groups. 
  • Curbside Location:Performers will be picked up from the front of Music Building. Families will be notified in at check in if pick up location changes.
  • Once performers exit their vehicle they will proceed to the check in area with Staff, maintaining at least 6 feet between others. 
  • Each performer will be required to wear a mask upon arrival.
  • Once a performer has been cleared, they are to proceed directly to the rehearsal area.
  • Directions will be given to the performer by a staff member in that area.  
  • Performers will not gather in groups and should stay at least 6ft-10ft apart from each other when not rehearsing and continue wearing their face covering. 
  • Parents are to stay in the vehicle. 
  • Performers are to go directly to their vehicle, maintaining social distancing.
  • Performers who drive are to go directly to their own vehicle, maintaining social distancing.
  • Upon returning home, students are encouraged to shower and change their clothes immediately. Students should frequently change out their face covering or wash/sanitize. 
  • Students who will be driving themselves to campus during these days should park on the band practice field on side 1 ONLY. Please do not park past the 50 yard line. 
  • All rehearsal spaces and traffic flow areas have been measured and marked with a minimum of 10ft of distance. 
  • Staff will continually wipe down all music stands and equipment used by staff and/or students. In addition, staff will consistently wipe down high contact areas such as door handles and seating areas.
  • Students must supply their own insulated water jug, minimum 1 gallon, filled at home. Refills must be conducted by staff, following sanitation protocol. Failure to bring adequate water will result in the student being sent home during check-in. 
  • Students will bring their own equipment to each rehearsal and will take it directly to their car at the end of practice. 
  • Performers are NOT to share equipment, water, or other supplies.
  • Performers are not to touch one another for any reason, maintaining the required distance at all times.
  • Multi-use restrooms will remained locked. We have two single use restrooms available in the music building. One will be designated for male use and the other for females. Only one student should use the restroom facility at a time. Sanitization equipment such a disinfectant wipes and sanitizer will be provided in both restrooms. Students should wash their hands using warm-water after using the restroom as well as sanitize their hands once back in the rehearsal space. 
  • Students are encouraged to bring their own hand sanitizer if possible. We understand that some students may have reactions to certain brand sanitizers, therefore those students are suggested to bring a sanitizer that is safest for them. We will have multiple bottles of hand sanitizer available for student use. 
  • An alcohol / water mix solution in a spray bottle and/or hand sanitizer will be provided for performers to sanitize their hands upon entering the check in area. 
  • A staff member will observe each performer sanitizing their hands upon entering the check in area.  
  • Hand cleaner will be available throughout rehearsal. Students need only ask a staff member. 
  • Performers will not be provided towels.
  • Performers are encouraged to not directly touch their face are with their hands.
  • Performers should be taught to sneeze or cough into the inside of the elbow / shoulder area.
  • If there are any events that would naturally contaminate the hands the performer should re-sanitize their hands immediately before returning to rehearsal.
  • Performers will be asked to re-clean their hands when exiting the building during pick up times.
  • Sanitizing will be enforced upon entry to any facility, at each station, and before leaving. 
  • Facilities will be sanitized at the beginning and end of every day. Equipment will not be shared or provided, though performers are encouraged to sanitize their personal equipment at the beginning and end of each day. 
  • Equipment sanitizer will be available throughout rehearsal for performers to request as desired.
As mentioned above, the health screening form below should be filled out by any student that will be attending a sectional / camp. This screening needs to be filled out EVERY DAY and should be filled out prior to leaving the house along with a routine temperature check. You can access the form by clicking the link below or you can find it on our homepage at
Health Physical Update:

As of June 24th, 2020 the following updates have been made by the district regarding student health physicals. We understand that these protocols are different than what we were originally told back in May and apologize for any inconvenience this may cause. These updates were made in relation to the ongoing effects of COVID-19. 
Physicals are required for every incoming 9th grade band student except for any that had a physical for athletics in 8th grade and the physical was uploaded to the Rank One system in 2019-2020.  

If a student answers "yes" to any of the first six questions, a new physical is required for the 20-21 school year. The physical must be completed before the first day of summer practice.  
If the student answers "no" to the first six questions, the student does not have to complete a physical. We will use the one completed last year (2019-20) and uploaded into the Rank One system. 
FOR THOSE NEEDING A PHYSICAL, The Pre-Participation Physical Evaluation - Medical History form attached is given to the physician to complete. 
All band students must complete the attached PreParticipation Physical Evaluation - Medical History form (1st page). There should be a physical already in Rank One from 2019-20. 

If a student answers "yes" to any of the first six questions, a new physical is required for the 20-21 school year. The physical must be completed before the first day of summer practice.  

If the student answers "no" to the first six questions, the student does not have to complete a physical. We will use the one completed last year (2019-20) and uploaded into the Rank One system. 

FOR THOSE NEEDING A PHYSICAL, The Pre-Participation Physical Evaluation - Medical History form attached is given to the physician to complete. 
Pre-Participation Physical Evaluation
2020 - 2021 Official Band Calendar:

Please reference our official band calendar for all band dates, times and locations. Students and parents are encouraged to reference this calendar often for some things are subject to change. We do our absolute best to avoid changing scheduled events. 

All ensemble rehearsals will be added and updated to our band master calendar. You may also subscribe to our charms calendar and import it onto your mobile device. Please click on the button below to view/subscribe to our calendar. 

Transfer & Freshmen Only - Text "@hrbne" to 81010

This email was sent to <<Email Address>>
why did I get this?    unsubscribe from this list    update subscription preferences
Hays High School · 4800 Jack C Hays Trl · Buda, TX 78610-9361 · USA

Email Marketing Powered by Mailchimp