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HAYS BAND UPDATE
July 21st, 2020


Hello - 

First off, we want to share that we have had a FANTASTIC first two days of Color Guard camp here on campus! What an exciting and energetic group of students!

Today the University of Interscholastic League (UIL) released further plans regarding what band and athletic schedules will look like moving into the fall. The UIL announced today that they do in fact intend to have both a football season and a competitive band year including Area and State Marching Contest. While there are still many unknown factors lingering, we do want to confirm that we will still be planning on starting our official summer band camp on Monday, July 27th. Given the guidance of the UIL and the encouraging news of a "traditional marching season" we as a staff will continue to make enhancements to our 2020 field production that will allow us to continue creating a performance that is both musically and visually challenging and memorable. While the obstacles of today's world continue to challenge the "norm" we are excited to continue thinking outside of the box to develop non-traditional curriculum that can allow students to dive even further into the musical arts. We feel strongly that these contemporary approaches will continue to challenge our students personal growth as both a musician and a scholar. Below you can read the updates provided by UIL:

UIL UPDATE - 7/22/20:

https://www.uiltexas.org/policy/covid-19/uil-music-2020-2021

MEAL PLAN:
In last nights newsletter, there was information regarding this summers meal plan options. We understand that this deadline was incredibly short noticed, however we were passionate about at least offering the option to our students and their families as opposed to scratching it completely. The meal plan has been a wonderful resource that Boosters have offered through the years and continues to serve as one of the easiest and most convenient ways for students to have a great meal each and every day. Due to both health and safety precautions enforced by the district and HHS we are asking that no parents make plans to deliver food to campus for their child. Students will need to plan on either packing a meal each day and storing it in their respective locker or investing in the meal plan.

We want to also extend a huge thank you to the wonderful Booster members who have worked closely with the directors over the past couple of days, quickly reaching out to local businesses and putting together a wonderful meal plan option for our students. The deadline to purchase a meal plan is tomorrow, July 22nd. For more information regarding the meal plan, please re-visit the information below that was posted in yesterdays newsletter. 

 
Meal Plans (IMPORTANT DEADLINE)

Summer Band is right around the corner so here are a few VERY important and TIME SENSITIVE things to note regarding the meal plan:
 
Meal plans are OPTIONAL. 
The deadline for purchases is this Wednesday, July 22 at midnight. 
There are no same day purchases this year; it is online purchase for the entire plan only. Students who do not purchase the meal plan will be responsible for bringing their own lunch each day. 
 
UPDATED/REVISED SUMMER MEAL PLANS:
Due to the revised summer band schedule, it has become necessary for us to revise the meal plan. To streamline the process on our end, there are now 3 separate summer meal plans. Please see the attached link to the booster store for specific details of each:
 
'A’ Day  - Brass Only:  (M, W)   https://bit.ly/HBSummerMealsBrass
‘B’ Day – Woodwinds Only:  (T, TH)   https://bit.ly/HBSummerMealsWW
 Percussion & Color Guard Only:  (M, T, W, TH) https://bit.ly/HBSummerMealsAll
 
IMPORTANT:
**If you have already purchased the meal plan but your student is opting out of summer band, please email me directly and you will receive a full refund. 
**If you have already purchased the meal plan and your student will still be attending summer band, please email me and we can give you a partial refund based on this revised schedule.
 
MEAL SERVICE VOLUNTEERS:
The sign-up genius for meal service has also been revised.  If you would like to volunteer, please view the sign up link and read completely as there are several conditions that our volunteers must now meet in order to be on campus.  If you have already signed up but do not feel comfortable being at the school or your student is opting out of summer band, please go ahead and delete yourself from the sign up.  https://bit.ly/HBSummerMeals2020
 
If you have any questions, please contact me directly.
Thank you!
 
Lesley Allen
Hays Band Booster President
haysbandboosterspresident@gmail.com
BAND CAMP PARTICIPATION:
We want to remind our families that student participation in all summer band camp activities will continue to remain optional. We understand that everyones comfort levels in terms of returning to school vary and we in no way would require your student to report to campus during these unprecedented times. We will continue to reiterate that we feel confident in our scheduling and safety protocols set in place to keep your student as safe as possible while on campus. No student will be penalized in terms of grades or merit due to their absence during summer band. 

In addition to this, we do want to state the obvious - it is hard for a student to participate in marching band from home. While we don't have an exact answer just yet as to what opportunities will be made available for those students who choose to stay home we can guarantee you that there will be plans to develop a curriculum for those students. In the meantime, students choosing to stay at home are encouraged to continue staying active through some sort of physical activity, continue making musical progress on their SmartMusic objectives, listen to some of their favorite classical music and begin diving into the Texas All-State etudes that were posted today in the google classroom! 

LEADERSHIP CAMP:
We will officially kick-off our 2020 HRB leadership camp tomorrow, July 22nd. Members of the Band Leadership Team (BLT) should bring their own water, face coverings as well as a personal writing utensil. BLT members should plan on bringing their instruments on Thursday and Friday only. Guard BLT members will only need to attend the first day of BLT camp (7/22). Camp will be hosted in the HHS Music Building. Students are encouraged to begin showing up around 4:40pm each day to allow extra time for screening procedures. Per protocol, all BLT members will need to fill out the health screening form prior to coming to campus EACH day. 

BLT Camp Schedule:
Wednesday, July 22nd - 5:00-8:00pm
Thursday, July 23rd - 5:00-8:00pm
Friday, July 24th - 5:00-8:00pm


BAND CAMP SCHEDULES:
Please revisit the links below for we have included a more detailed daily schedule for summer band activities. 
SUMMER BAND BRASS / WOODWIND SCHEDULE
SUMMER BAND SECTION SCHEDULE
Happening This Week

We will continue this week with our Color Guard Camp as well as our Band Leadership Camp. The following events will be optional for students to attend, given each families comfort level. See the information below for upcoming sectional and camp dates. 

WEEK OF JULY 20TH-24TH
Monday, July 20th 
8:00am-4:00pm - Guard Camp 
Tuesday, July 21st
8:00am-4:00pm - Guard Camp
Wednesday, July 22nd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp (HHS Band Hall)
Thursday, July 23rd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp (HHS Band Hall)
Friday, July 24th
8:00am-12:00pm - Cadet Guard Rehearsal
5:00-8:00pm - BLT Leadership Camp (HHS Band Hall)


Guard members are to be dropped off out front of Joe Graham Gym each morning (see map below). BLT members should be dropped off in the front of the HHS music building for leadership camp. 

HRB Color Guard Camp
Monday, July 20th - Thursday, July 23rd
8:00am - 4:00pm


CHECK-IN PROCEDURES:

Guard Check-In Daily at 7:45am (Temperature Check and Google Form)

  • Everyone wears a mask for protection at all times.
  • Sanitation and cleaning supplies will be provided and implemented consistently.
  • Students should wipe down / sanitize all equipment prior to reporting to school. 
  • Students will be responsible for bringing their own lunch and water. We recommend at least a 1/2 gallon jug for water. 
  • Students are also encouraged to bring a personal bottle of hand sanitizer if possible. 


REHEARSAL SCHEDULE:

8:00am - 11:30am - Rehearsal Block 1
11:30am - 12:15pm - Lunch
12:15pm - 4pm - Rehearsal Block 2

Please read through the additional safety protocols below.

Safety Protocols & Procedures:
For all rehearsals and camps listed above

Now more than ever, safety must continue to be our number one priority for when our students are on campus. With that said, we will be following the protocols and guidelines listed below. 


PRE-SCREENING PROCESS:
  • All members and staff are required to complete the online COVID-19 Daily Screening Questionnaire for symptoms prior to leaving home, including checking your temperature. If a student answers "yes" to any of the questions on the survey, that student will need to stay home. If a student registers a temperature off 100 degrees or higher while at home, that student should not show up to campus. You can find the health screen form below as well as on the home page of our band website - www.haysbands.org
  • Temperatures will be scanned and logged by staff upon arrival. Students exceeding a temperature of 100 degrees will be allowed a ten minute cool down period before being scanned again. We have many students who walk to campus or have heightened exposure to the sun while traveling to campus.
  • Once on campus, students will be required to wear a face covering. 
  • Parents should remain in vehicles until their student has cleared screening, in the event that the student is not declared eligible for rehearsal - that student will be sent home. 
PICK-UP PROCEDURE:
  • Pick up Time: Begins 5 minutes after rehearsal end time. This will allow for us to properly sanitize any used equipment as well as allow time for students to release in smaller groups. 
  • Curbside Location:Performers will be picked up from the front of Music Building. Families will be notified in at check in if pick up location changes.
SOCIAL DISTANCING PROCEDURES:
  • Once performers exit their vehicle they will proceed to the check in area with Staff, maintaining at least 6 feet between others. 
  • Each performer will be required to wear a mask upon arrival.
  • Once a performer has been cleared, they are to proceed directly to the rehearsal area.
  • Directions will be given to the performer by a staff member in that area.  
  • Performers will not gather in groups and should stay at least 6ft-10ft apart from each other when not rehearsing and continue wearing their face covering. 
PICK-UP PROTOCOLS:
  • Parents are to stay in the vehicle. 
  • Performers are to go directly to their vehicle, maintaining social distancing.
  • Performers who drive are to go directly to their own vehicle, maintaining social distancing.
  • Upon returning home, students are encouraged to shower and change their clothes immediately. Students should frequently change out their face covering or wash/sanitize. 
ADDITIONAL SAFETY MEASURES: 
  • Students who will be driving themselves to campus during these days should park on the band practice field on side 1 ONLY. Please do not park past the 50 yard line. 
  • All rehearsal spaces and traffic flow areas have been measured and marked with a minimum of 10ft of distance. 
  • Staff will continually wipe down all music stands and equipment used by staff and/or students. In addition, staff will consistently wipe down high contact areas such as door handles and seating areas.
  • Students must supply their own insulated water jug, minimum 1 gallon, filled at home. Refills must be conducted by staff, following sanitation protocol. Failure to bring adequate water will result in the student being sent home during check-in. 
  • Students will bring their own equipment to each rehearsal and will take it directly to their car at the end of practice. 
  • Performers are NOT to share equipment, water, or other supplies.
  • Performers are not to touch one another for any reason, maintaining the required distance at all times.
  • Multi-use restrooms will remained locked. We have two single use restrooms available in the music building. One will be designated for male use and the other for females. Only one student should use the restroom facility at a time. Sanitization equipment such a disinfectant wipes and sanitizer will be provided in both restrooms. Students should wash their hands using warm-water after using the restroom as well as sanitize their hands once back in the rehearsal space. 
  • Students are encouraged to bring their own hand sanitizer if possible. We understand that some students may have reactions to certain brand sanitizers, therefore those students are suggested to bring a sanitizer that is safest for them. We will have multiple bottles of hand sanitizer available for student use. 
SANITIZING PLAN:
  • An alcohol / water mix solution in a spray bottle and/or hand sanitizer will be provided for performers to sanitize their hands upon entering the check in area. 
  • A staff member will observe each performer sanitizing their hands upon entering the check in area.  
  • Hand cleaner will be available throughout rehearsal. Students need only ask a staff member. 
  • Performers will not be provided towels.
  • Performers are encouraged to not directly touch their face are with their hands.
  • Performers should be taught to sneeze or cough into the inside of the elbow / shoulder area.
  • If there are any events that would naturally contaminate the hands the performer should re-sanitize their hands immediately before returning to rehearsal.
  • Performers will be asked to re-clean their hands when exiting the building during pick up times.
  • Sanitizing will be enforced upon entry to any facility, at each station, and before leaving. 
  • Facilities will be sanitized at the beginning and end of every day. Equipment will not be shared or provided, though performers are encouraged to sanitize their personal equipment at the beginning and end of each day. 
  • Equipment sanitizer will be available throughout rehearsal for performers to request as desired.
HEALTH SCREENING FORM:
As mentioned above, the health screening form below should be filled out by any student that will be attending a sectional / camp. This screening needs to be filled out EVERY DAY and should be filled out prior to leaving the house along with a routine temperature check. You can access the form by clicking the link below or you can find it on our homepage at www.haysbands.org
HHS BAND - HEALTH SCREENING FORM
2020 - 2021 Official Band Calendar:

Please reference our official band calendar for all band dates, times and locations. Students and parents are encouraged to reference this calendar often for some things are subject to change. We do our absolute best to avoid changing scheduled events. 

All ensemble rehearsals will be added and updated to our band master calendar. You may also subscribe to our charms calendar and import it onto your mobile device. Please click on the button below to view/subscribe to our calendar. 


TEXT REMIND:
Transfer & Freshmen Only - Text "@hrbne" to 81010
 
VIEW / SUBSCRIBE TO CHARMS CALENDAR
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