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JULY 18TH, 2020

In this weeks issue:
Director Update
Message from the Booster President

Upcoming Dates
Color Guard Camp Schedule
COVID-19 Safety Protocols
Marching Fundamental Videos
HHS Jazz Band 2020-2021
Health Physicals 2020-2021

Director Update

This past week we welcomed back many of our band students through our percussion camp, brass and woodwind sectionals and district Drum Major camp. It was amazing to see so many students and to be able to make music again. 

This past week was about all about learning and assessing. By phasing students back on to campus in a series of small group sectionals we were able to assess our protocols and continue to enhance our understandings of these "new norms". We are especially thankful for our Fine Arts Director, Patty Moreno for spending time on campus with us and giving us guidance towards making our systems even stronger and more importantly, safer! In addition to Mrs. Moreno, we are thankful for our school Administration, Athletics staff and custodial staff who have all been collaborative and key in helping us continue doing what we love doing. There is no doubt that teamwork amongst teachers, admin and parents will be essential in helping keep everyone safe. 

Moving into this upcoming week, we are excited to welcome our Color Guard members to campus as we host our Color Guard camp. We will also welcome back our Band Leadership Team (BLT) members  to campus as we host our BLT leadership training days July 22nd-24th.

We also understand that there are a lot of questions about what Summer Band will look like this year. With that said, we want you to know that we have developed a plan for summer band and look forward to sharing that information with you soon. UIL is expected to release a statement tomorrow (7/20) offering more guidance in relation to athletic's and band. We anticipate being able to release our plans moving forward following this announcement. What we can tell you in the meantime is that a lot of thought and consideration has been put into our summer band plans and schedule. Student and staff safety was consistently at the forefront of every decision made and we feel confident in our plans moving forward. It is important to also reiterate that summer band activities will be optional and adaptable given each students / families comfort levels. Information released tomorrow will include schedules, fee information, meal plan info and more. 

We thank you for your continued empathy and flexibility. Together we are going to create a special and memorable year for all of our students, especially our Seniors! 
From the Booster President

Hi Band Family!
Some of you have noticed that we have removed most of the spirit items from the website. This is temporary. As you are probably aware, the district has voted to retire the Rebel mascot. This change will require us to make some adjustments to our spirit wear for this coming school year. When items are back up and ready for purchase, we will let everyone know. Thank you for your patience as we redesign various items.
While we are all waiting for things to start up again, PLEASE join the boosters!! You are not required to volunteer and don’t even need to attend a meeting…but your membership dues are so important as those are the main source of funding for our senior scholarships. As of TODAY, we are offering the choice of either the ’20-‘21 Band Booster t-shirt OR our newly designed clear stadium bag as your membership gift! 

Click on this link for more info:
See you soon!
Lesley Allen
Hays Band Booster President
Upcoming Dates:

We will continue this week with our Color Guard Camp as well as our Band Leadership Camp. The following events will be optional for students to attend, given each families comfort level. See the information below for upcoming sectional and camp dates. 

Monday, July 20th 
8:00am-4:00pm - Guard Camp 
Tuesday, July 21st
8:00am-4:00pm - Guard Camp
Wednesday, July 22nd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp (HHS Band Hall)
Thursday, July 23rd
8:00am-4:00pm - Guard Camp
5:00-8:00pm - BLT Leadership Camp (HHS Band Hall)
Friday, July 24th
8:00am-12:00pm - Cadet Guard Rehearsal
5:00-8:00pm - BLT Leadership Camp (HHS Band Hall)

Guard members are to be dropped off out front of Joe Graham Gym each morning (see map below). BLT members should be dropped off in the front of the HHS music building for leadership camp. 

HRB Color Guard Camp
Monday, July 20th - Thursday, July 23rd
8:00am - 4:00pm


Guard Check-In Daily at 7:45am (Temperature Check and Google Form)

  • Everyone wears a mask for protection at all times.
  • Sanitation and cleaning supplies will be provided and implemented consistently.
  • Students should wipe down / sanitize all equipment prior to reporting to school. 
  • Students will be responsible for bringing their own lunch and water. We recommend at least a 1/2 gallon jug for water. 
  • Students are also encouraged to bring a personal bottle of hand sanitizer if possible. 


8:00am - 11:30am - Rehearsal Block 1
11:30am - 12:15pm - Lunch
12:15pm - 4pm - Rehearsal Block 2

Please read through the additional safety protocols below.

Safety Protocols & Procedures:
For all rehearsals and camps listed above

Now more than ever, safety must continue to be our number one priority for when our students are on campus. With that said, we will be following the protocols and guidelines listed below. 

  • All members and staff are required to complete the online COVID-19 Daily Screening Questionnaire for symptoms prior to leaving home, including checking your temperature. If a student answers "yes" to any of the questions on the survey, that student will need to stay home. If a student registers a temperature off 100 degrees or higher while at home, that student should not show up to campus. You can find the health screen form below as well as on the home page of our band website -
  • Temperatures will be scanned and logged by staff upon arrival. Students exceeding a temperature of 100 degrees will be allowed a ten minute cool down period before being scanned again. We have many students who walk to campus or have heightened exposure to the sun while traveling to campus.
  • Once on campus, students will be required to wear a face covering. 
  • Parents should remain in vehicles until their student has cleared screening, in the event that the student is not declared eligible for rehearsal - that student will be sent home. 
  • Pick up Time: Begins 5 minutes after rehearsal end time. This will allow for us to properly sanitize any used equipment as well as allow time for students to release in smaller groups. 
  • Curbside Location:Performers will be picked up from the front of Music Building. Families will be notified in at check in if pick up location changes.
  • Once performers exit their vehicle they will proceed to the check in area with Staff, maintaining at least 6 feet between others. 
  • Each performer will be required to wear a mask upon arrival.
  • Once a performer has been cleared, they are to proceed directly to the rehearsal area.
  • Directions will be given to the performer by a staff member in that area.  
  • Performers will not gather in groups and should stay at least 6ft-10ft apart from each other when not rehearsing and continue wearing their face covering. 
  • Parents are to stay in the vehicle. 
  • Performers are to go directly to their vehicle, maintaining social distancing.
  • Performers who drive are to go directly to their own vehicle, maintaining social distancing.
  • Upon returning home, students are encouraged to shower and change their clothes immediately. Students should frequently change out their face covering or wash/sanitize. 
  • Students who will be driving themselves to campus during these days should park on the band practice field on side 1 ONLY. Please do not park past the 50 yard line. 
  • All rehearsal spaces and traffic flow areas have been measured and marked with a minimum of 10ft of distance. 
  • Staff will continually wipe down all music stands and equipment used by staff and/or students. In addition, staff will consistently wipe down high contact areas such as door handles and seating areas.
  • Students must supply their own insulated water jug, minimum 1 gallon, filled at home. Refills must be conducted by staff, following sanitation protocol. Failure to bring adequate water will result in the student being sent home during check-in. 
  • Students will bring their own equipment to each rehearsal and will take it directly to their car at the end of practice. 
  • Performers are NOT to share equipment, water, or other supplies.
  • Performers are not to touch one another for any reason, maintaining the required distance at all times.
  • Multi-use restrooms will remained locked. We have two single use restrooms available in the music building. One will be designated for male use and the other for females. Only one student should use the restroom facility at a time. Sanitization equipment such a disinfectant wipes and sanitizer will be provided in both restrooms. Students should wash their hands using warm-water after using the restroom as well as sanitize their hands once back in the rehearsal space. 
  • Students are encouraged to bring their own hand sanitizer if possible. We understand that some students may have reactions to certain brand sanitizers, therefore those students are suggested to bring a sanitizer that is safest for them. We will have multiple bottles of hand sanitizer available for student use. 
  • An alcohol / water mix solution in a spray bottle and/or hand sanitizer will be provided for performers to sanitize their hands upon entering the check in area. 
  • A staff member will observe each performer sanitizing their hands upon entering the check in area.  
  • Hand cleaner will be available throughout rehearsal. Students need only ask a staff member. 
  • Performers will not be provided towels.
  • Performers are encouraged to not directly touch their face are with their hands.
  • Performers should be taught to sneeze or cough into the inside of the elbow / shoulder area.
  • If there are any events that would naturally contaminate the hands the performer should re-sanitize their hands immediately before returning to rehearsal.
  • Performers will be asked to re-clean their hands when exiting the building during pick up times.
  • Sanitizing will be enforced upon entry to any facility, at each station, and before leaving. 
  • Facilities will be sanitized at the beginning and end of every day. Equipment will not be shared or provided, though performers are encouraged to sanitize their personal equipment at the beginning and end of each day. 
  • Equipment sanitizer will be available throughout rehearsal for performers to request as desired.
As mentioned above, the health screening form below should be filled out by any student that will be attending a sectional / camp. This screening needs to be filled out EVERY DAY and should be filled out prior to leaving the house along with a routine temperature check. You can access the form by clicking the link below or you can find it on our homepage at
Marching Fundamental Videos:

The following marching fundamental videos have been made available for all wind and percussion band members. It is STRONGLY encouraged that all freshmen members start referencing these videos in an effort to stay ahead before summer band officially starts! These videos can also be found in the 2020 Hays Band Google classroom. 

Join the HHS Jazz Band!

The Hays Jazz Program is looking for musicians who would like to be a part of this year's Jazz Ensemble! Being a part of our ensemble includes being given numerous performance opportunities outside of our Marching and Concert season. Such performance included, but are not limited to,: Jazz Festivals, Hays CISD events, as well as exclusive Hays performances. No experience is required required! We will extensively go over basic fundamentals of Jazz playing, as well as getting to learn historical backgrounds of Jazz music. This is a full year commitment and, like each HHS music ensemble, we hold the same expectations of music preparedness, and rehearsal/performance attendance.

We are looking for all sax, trumpet, and trombone players, as well as musicians for our rhythm section (piano, bass guitar, electric guitar, and percussionists for drum set.) We hope to see you in the band! 

It is important for students to understand that in High School, Jazz Band is offered as a course and students must be signed up / registered for Jazz in addition to their traditional ensemble course (Wind Ensemble, Wind Symphony, etc.). This class is offered during our last period of the day.

If there are any questions, please feel free to email Mr. Venegas directly:

Health Physical Update:

As of June 24th, 2020 the following updates have been made by the district regarding student health physicals. We understand that these protocols are different than what we were originally told back in May and apologize for any inconvenience this may cause. These updates were made in relation to the ongoing effects of COVID-19. 
Physicals are required for every incoming 9th grade band and color guard student except for any that had a physical for athletics in 8th grade and the physical was uploaded to the Rank One system in 2019-2020.  

If a student answers "yes" to any of the first six questions, a new physical is required for the 20-21 school year. The physical must be completed before the first day of summer practice.  
If the student answers "no" to the first six questions, the student does not have to complete a physical. We will use the one completed last year (2019-20) and uploaded into the Rank One system. 
FOR THOSE NEEDING A PHYSICAL, The Pre-Participation Physical Evaluation - Medical History form attached is given to the physician to complete. 
All band students must complete the attached PreParticipation Physical Evaluation - Medical History form (1st page). There should be a physical already in Rank One from 2019-20. 

If a student answers "yes" to any of the first six questions, a new physical is required for the 20-21 school year. The physical must be completed before the first day of summer practice.  

If the student answers "no" to the first six questions, the student does not have to complete a physical. We will use the one completed last year (2019-20) and uploaded into the Rank One system. 

FOR THOSE NEEDING A PHYSICAL, The Pre-Participation Physical Evaluation - Medical History form attached is given to the physician to complete. 
Pre-Participation Physical Evaluation
2020 - 2021 Official Band Calendar:

Please reference our official band calendar for all band dates, times and locations. Students and parents are encouraged to reference this calendar often for some things are subject to change. We do our absolute best to avoid changing scheduled events. 

All ensemble rehearsals will be added and updated to our band master calendar. You may also subscribe to our charms calendar and import it onto your mobile device. Please click on the button below to view/subscribe to our calendar. 

Transfer & Freshmen Only - Text "@hrbne" to 81010

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Hays High School · 4800 Jack C Hays Trl · Buda, TX 78610-9361 · USA

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