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Changes to Retirement and Tuition Programs 

The university regularly reviews our benefit programs to ensure the benefits we offer continue to remain competitive with peer institutions in higher education and the relevant pool of candidates. After careful consideration and consultation with the Employee Benefits Committee, Academic Senate, Staff Assembly and our deans, some limited changes have been made to the tuition assistance program affecting certain students who enroll after January 1, 2019, and the retirement plan affecting eligibility for employees hired on or after January 1, 2019.

USC RETIREMENT SAVINGS PROGRAM 

The university previously required a 6-month waiting period before employees are eligible for USC retirement contributions, and the employee must work 500 or more hours during that time period.

For all employees hired on or after January 1, 2019, the waiting period will change to one year with no hours-worked requirements. Thus, newly-hired part-time/adjunct faculty and part-time staff will not have to meet the 500 hour requirement to qualify for retirement benefits. Waiting periods only apply to the matched program – employees have always been able to contribute immediately to the Supplemental Retirement Plan, and they will continue to be able to do so.

Eligible faculty and staff will continue to receive a 5% non-elective contribution along with a 1:1 match on their first 5% basic contributions under the USC Retirement Savings Plan – as will current part-time/adjunct faculty and part-time staff who had never met the 6 month/500 hour requirement, but do have one year of service. The university is in the process of notifying those part-time employees who now qualify. All employees will continue to have additional opportunities to save and ensure readiness for retirement via the Supplemental Retirement Plan, as well.

TUITION ASSISTANCE BENEFIT

  • All staff hired on or after January 1, 2019 must complete two years of service before using the benefit for themselves (this is the same waiting period staff currently have before their children or spouses can use the benefit). Staff must also remain employed by USC for an additional two years (total four years employment). Failure to meet the four-year service requirement will result in forfeiture of the benefit used and the employee will be responsible for payment of the tuition. Staff currently employed, and all faculty, are not affected, whether or not they are currently enrolled. 
  • Age limit for all children who enroll on or after January 1, 2019, will be reduced from 35 to 30. Children of current employees are not affected, whether or not they are currently enrolled.
  • Benefit for spouses changes to 25% (current spouse benefit is 50%). Spouses of current employees are not affected, whether or not they are currently enrolled.
  • Benefit for children in graduate programs changes to 50%, but only if sponsoring employee makes over $280,000 annually; otherwise it remains at the current level of 100%. Children of current employees are not affected, whether or not they are currently enrolled.

If you have questions or concerns, please direct your questions to USC’s HR Service Center at uschr@usc.edu or (213) 821-8100.

*Click Here For Full Calendar*
The Shared Services Calendar can now be found on our website, giving managers a yearly look at the various initiatives from HR, Payroll, and Finance.

Frank de los Reyes is our January Star Player of the Month!

Frank is the Senior Finance and Accounting Manager in Provost Finance. Frank oversees all of the finance activities for Student Affairs and, through Fiscal 2018 and Fiscal 2019, Frank has been instrumental in the transition of Student Health Services to Keck Medicine of USC. His leadership enabled the fiscal budgets to be calculated and reported accurately, identifying relevant components of revenues and expenses. Frank also ensured monthly forecasts and account reconciliations were calculated and communicated to the Controller’s office and to the division’s management team. Frank attended numerous meetings and collaborated with other leaders from the Provost teams and from Keck to ensure that all issues were addressed. He is very experienced in financial modeling and uses these skills to accurately project financial results. We are proud to have him as a member of our team!

Congratulations Frank!

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Please use the following list to help determine the appropriate contact for an issue:

  • HR: Issues regarding leaves, employee relations, recruiting, hiring, staffing, reclassification, and training
  • Payroll: Issues regarding pay, timesheets, payment elections, and paychecks
  • Controllership & Finance: Issues regarding procurement cards, travel cards, petty cash, reimbursements, hiring independent contractors, and ordering promotional items
  • Planning & Design: Issues regarding Project Initiation requests, additional space, off-campus leases, and resource management

HR Partner

Victor Lewis, Senior HR Business Partner
lewisvic@usc.edu 
(213) 821-8161

Payroll - Doheny, Library Security, and Music Library

Brenda McGrew, Payroll Coordinator
provpr@usc.edu
(213) 821-3184

Payroll - Departments other than Doheny, Library Security, and Music Library

Amber Bartlett, Payroll Coordinator
provpr@usc.edu
(213) 821-3049

Controllership & Finance

Gretchen Lees, Senior Accounting/Financial Manager
glees@usc.edu
(213) 821‑2260

Planning & Design

Jamaal Hibbert, Administrative Assistant
jhibbert@provost.usc.edu
(213) 821-2833

 

HR Partner

Trina Wallace, Assistant Director, Human Resources
trinawal@usc.edu
(213) 821-2931

Payroll - Recreational Sports

Shantel Gentle, Payroll Coordinator
provpr@usc.edu
(213) 821-3195

Payroll - Departments other than Recreational Sports

Carla Williams, Payroll Coordinator
provpr@usc.edu
(213) 821-7001

Controllership & Finance

Frank De Los Reyes, Senior Accounting/Financial Manager
frankd@usc.edu
(213) 821‑8063

Planning & Design

Jamaal Hibbert, Administrative Assistant
jhibbert@provost.usc.edu
(213) 821-2833

 

HR Partner

Kimberly Clarke, HR Partner
clarkek@provost.usc.edu 
(213) 821-3185

Payroll

Brenda McGrew, Payroll Coordinator
provpr@usc.edu
(213) 821-3184

Controllership & Finance - Office of Research

Leena Mathew, Director
lmathew@provost.usc.edu
(213) 821‑8080

Controllership & Finance- USC Stevens Center for Innovation

Lisa Andaleon, Director of Operations and Finance
andaleon@usc.edu
(213) 740‑7249

Controllership & Finance- Departments other than Office of Research & USC Stevens Center for Innovation

Christine Rahn, Associate Vice Provost, Academic Operations
davischr@usc.edu
(213) 740‑2837

Planning & Design

Jamaal Hibbert, Administrative Assistant
jhibbert@provost.usc.edu
(213) 821-2833

Provost IT

helpdesk@provost.usc.edu 
(213) 821-0009

HR Partner

Kimberly Clarke, HR Partner
clarkek@provost.usc.edu 
(213) 821-3185

Payroll

Brenda McGrew, Payroll Coordinator
provpr@usc.edu
(213) 821-3184

Controllership & Finance- Pacific Asia Museum

Gretchen Lees, Senior Accounting/Financial Manager
glees@usc.edu
(213) 821‑2260

Controllership & Finance- Fisher Museum of Art

Kay Allen, Associate Director
kallen@usc.edu
(213) 740-4561

Planning & Design

Jamaal Hibbert, Administrative Assistant
jhibbert@provost.usc.edu
(213) 821-2833

Provost IT

helpdesk@provost.usc.edu 
(213) 821-0009

 

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3434 S. Grand Ave. CAL 302
Los Angeles, CA 90007

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