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This newsletter is being sent to Club President and Secretaries, the District Leadership Team, Past District Governors and Rotaract Chairs
Would you please share this information with your Club members
If you have any articles you would to share with other clubs in the district, can you please have them to me by Friday afternoon as I would like to publish the newsletter on Monday mornings.
"Although we take it for granted, sanitation is a physical measure that has probably done more to increase human life span than any kind of drug or surgery." ~ Deepak Chopra
District Training
Each year the District Training Coordinator facilitates sessions to provide in depth Rotary information to our leadership teams and to support Clubs in their quest to pass Rotary knowledge to their members.  I think we’re all guilty at times of presuming that knowledge is gained by osmosis rather than by our considered steps to learn about the organisation we’re part of.
I consider Doug St Clair to be an excellent training facilitator and am thankful that he accepted the position of 9620 Training Facilitator. This past month he led a day of training for the incoming Assistant Governors and Coordinators. Through a series of talks and group activities we had the opportunity to extend our knowledge and to learn about how others intended to undertake their roles.  For me, that’s one of the keys in Rotary. There is no one correct way to undertake a role and each year we get to see flexible approaches. This year we’ll see not just a change due to those who’ve accepted the roles but also because 9600 and 9630 are uniting – two historical ways of doing things becoming one.  Be prepared to accept the differences.
President Elect Training (PETS) this year will be an on-line experience over two mornings on the 10th and 11th April.  Doug is organising our program and we’ll each be involved in eight sessions – invitations have been circulated with preparation including some pre-reading from the Rotary Learning Centre
Training Assemblies are still being planned – maybe some through the combination of a few clusters. A neighbouring District has this year piloted Assemblies via ‘cluster musters’ and that may be a way to reach more Rotarians across our bigger District.
District Grants
The closing date for District Grants is 30 April so take your time to submit applications. If you need more information about the process in the coming year make contact with our Foundation Chair Elwyn Hodges or our Grants Chair Alan Stephens.  I’ve heard lots of good ideas as I’ve been visiting Clubs, now it’s your turn to submit the applications
Election of the District Governor Nominee
Interviews for the role of District Governor Nominee are scheduled to occur in early April. The applicants and panel members have the date locked into their calendars.
DG Visits in the 2021 – 2022 year
Late last year the first cut of dates for DG visits over the coming year was circulated (via the Assistant Governors) with a special request that discussions took place for combined visits where possible as visiting more than 120 clubs would be possible but a big challenge. Thank you to the Clubs where those conversations have already started but over the next few weeks I’ll start making some changes myself. I’ve decided that the dates I’ve set aside for visits to the Island Clubs will not occur later this year so some variation in the schedule is required.  If the date proposed for your Club is one of the ones on those dates your Assistant Governor will be in touch.

DGE Wendy Protheroe
Learn more about this exciting opportunity
District 9620 is now calling for applications for District Grants for club project for the 2021-22 Rotary Year. For District 9620 we have made some changes in the way we will manage the District grant process. Full details of the process can be found on the new District 9620 website District Grant Administration and Financial Management Plan.

Applications close 30 April 2021 and clubs will then be advised of approval, or otherwise, following assessment of all applications. To eligible for a District Grant clubs must meet the following qualification requirements:
  1. The club must be in good financial standing with RI and District
  2. At least one Club member must have completed a Rotary Foundation Grant Management Seminar and the Club must have signed the Club Memorandum of Understanding (MOU).
  3. Club must have a Grant Financial Management Plan
  4.  All District and Global Grant Reports must be up to date
District Grants fund short-term activities and projects ,either local or international, that support The Rotary
Foundation’s Mission.
Clubs can submit up to three applications per year but they must be prioritised.
Normally, Grant funding will be allocated to clubs on a reimbursement basis. However, clubs, as part of their
application, may submit a request for funding in advance along with justification for that request.
The Committee will consider such requests on a club by club basis, based on the following criteria and at the full discretion of the Committee (approval of payment in advance should not be assumed by clubs):
  • a. The Club’s Grant Management Plan.
  • b. The Club’s justification for requesting advanced funding as provided in their application.
  • c. The Club’s history with respect to proper grant management
Whilst not mandatory, club contributions towards the project for which the grant is being sought, will
receive favourable consideration by the Grants Sub-Committee. Further, whilst there is no limit to the
amount clubs can request in their District Grant applications, clubs should be mindful of the limited
availability of DDF and the fact that the committee will be looking to distribute funds fairly across the
District. Combining with other Clubs in the District for grants for larger projects is encouraged as it will
allow larger amounts to be sought.
Your completed Grant Application is to be forwarded to the Chair of the Grants Sub-Committee, PDG Alan
Stephens at

Elwyn Hodges
District 9620 Foundation Coordinator
2021 District Grant Application Form
D9620 Rotary Foundation Memorandum of Understanding
learning and development
Subject: Resources for club officers

March 2021

Dear 2021-22 club officers:

Are you thinking about how you can get ready to make an impact next Rotary year? Take the Learning Center courses for your role before you take office (My Rotary login required):
  • President
  • Secretary
  • Treasurer
  • Committees:
    • Administration
    • Membership
    • Public image
    • Rotary Foundation
    • Service projects
If you don’t have a My Rotary account, use this step-by-step guide to create one.

Don’t forget to look at our professional development courses, too, especially the courses developed by Toastmasters International, which will help you strengthen your communication and leadership skills. They’re available to all members in the Professional Development topic on the Learning Center.

Links to the Learning Center may not work on mobile devices. Instead, go to the Learning Center through My Rotary, then search for materials or courses.

Help other club officers prepare for the year ahead by forwarding this email to them. Send any questions or comments to


Sarah Remijan
Learning and Development

cc: 2021-22 district governors, directors, key staff
Rotary D9630
Rotary D9630
District Secretary - Sue Mulraney
Rotary D9630
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